mFieldwork location and department provide a means for you to organize your data, data collection tools and personnel on the platform.
Think of these locations and departments as folders to which you can control what goes into a particular folder and who has access to its contents.
Using locations and departments allows you to control which data collection tool (survey) will be deployed in which logical* location, which users will be able to download the form on the phone, and who can access the data uploaded.
* Logical locations are not to be confused with geographical locations. If a user is assigned to location A on mFieldwork, there is nothing stopping him/her from downloading forms and uploading records from any geographical location he may be in.
In the graphic above, we have two locations (Location A and Location B), each with its own departments (some of which share the same name).
Once a user is assigned to a location and department, the user is granted permission to perform various actions in that location and department depending on the role assigned. For a better understanding of the role based permission system on mFieldwork read this article: Managing User Roles.
Note: Users can be assigned to multiple locations and departments, just take a look at User 5 above. In such cases the user can download surveys from both locations and view data from both locations and departments if he is granted an appropriate role.
Surveys too are deployed to a specific location and department and only users with appropriate roles in that location and department can access the surveys. i.e Only fieldworkers assigned to that location and department can download the survey and only Survey Supervisors, Department Admins, Data entry and Reporting officers can view surveys in that location and department on the web application.